East Buchanan Sports Complex Improvement Project – Notice of Public Hearing and Bid Letting

Posted: February 24, 2022


East Buchanan Community School District, Winthrop, IA

Sports Complex Improvements

Demmer Architecture Project No. 21-035





NOTICE IS HEREBY GIVEN: That sealed bids will be received by the East Buchanan Community School District (hereinafter referred to as the Owner), 414 5th Street N., Winthrop, IA 50682 until 2:00 PM CDST on March 18, 2022. The bids will be opened shortly thereafter at East Buchanan CSD District Administration Office located at 414 5th Street N., Winthrop, IA 50682, and publicly read by the Owner. Bids received after the aforementioned time will not be accepted.

Work of this proposed Contract consists of a new concession stand with bathrooms, a 1,200 square foot storage building, softball field dugouts, baseball field bleachers, football field visiting spectator bleachers, all-weather four-lane track, pedestrian facilities and related site work.

The bid is for a Prime Contract as described elsewhere in the specifications. Bids shall be on a lump sum basis and shall be submitted on a bid form provided in the specifications for the project; segregated sub-bids will not be accepted.

Work is anticipated to commence upon award of contract.

A pre-bid conference will be held on March 8th, 2022 at 4:00 PM CDST at the East Buchanan Community School Commons Space located at 414 5th Street N., Winthrop, IA 50682. All interested bidders are encouraged to attend.

Bids will be considered and a public hearing will be conducted at a meeting of the East Buchanan Community School District School Board to be held at the East Buchanan Community School Media Center, 414 5th Street N., Winthrop, IA 50682 at 6:00 PM CDST on March 23rd, 2022, at which time and place any person may appear and file objections to the proposed plans, specifications, form of contract, and the estimated cost of said project.

Plans and specifications governing the construction of the proposed Work have been prepared by Demmer Architecture, 108 N. Franklin Street, Manchester, Iowa, 52057, and Crawford Engineering, 118 Third Ave. NE, Independence, IA 50644, will be available on or after February 22nd, 2022.

The Contract Documents may be examined at the East Buchanan Community School District Administrative Office and plan rooms listed below. Copies of the plans and specifications and other contract documents are now on file and can be ordered through the office of Rapids Reproductions, Inc. at 6201 Chancellor Drive, Cedar Falls, IA 50613, by logging on to rapidsrepro.com/planroom, or calling 319-277-5538 or 1-800-383-1223, and upon the deposit of $100.00 (payable to owner) or current MBI Card for paper copies, which will be refunded to upon the return of the documents to the printer in good condition within fourteen (14) days after bid submission.

AGC of Iowa; 701 East Court Avenue, Suite B, Des Moines, IA 50309; ph. 515-283-2424

Beeline + Blue; Attn: McGraw Hill Plan Room; 2507 Ingersoll Avenue; Des Moines, IA 50312.

Dodge Data and Analytics; ph. 877-784-9556; http://dodgeprojects.construction.com

iSqFt; ph. 800-364-2059; www.isqft.com

Lacrosse Builders Exchange, 709 Gillette St., Lacrosse, WI. 54602, 608-781-1819

Master Builders of Iowa, 221 Park St. Des Moines, IA, 50306, 515-288-8904; Construction Update Online Plan Room

Rapids Reproductions, 6201 Chancellor Drive, Cedar Falls, IA 50613. PH: (319) 277-5538 / 800-383-1223

Bid security in the amount of 5% of the total bid in the form of certified check, credit union share draft, or surety bond written on an original AIA Document A310, Bid Bond is required for this project. The successful bidder will be required to provide surety Performance and Payment Bonds in an amount equal to one hundred percent (100%) of the Contract Sum. The surety providing bonds must have an (A-) A.M. Best rating or better or be listed on the U.S. Department of Treasury listing of approved sureties (Department Circular 570).  The cost of the Bonds shall be included in the Contract Sum.

By virtue of statutory authority, preference will be given to products and provisions grown and produced within the State of Iowa and to Iowa domestic labor, provided that the award of the contracts will be made to the lowest responsive, responsible Bidder, which shall be without regard to state or local law whereby preference is given on factors other than the amount of the bid.

Monthly estimates will be paid to the contractor as the work progresses in amounts equal to ninety-five per cent (95%) of the contract value of the work completed during the preceding calendar month, including the actual cost (exclusive of overhead or profit to the contractor) of materials and equipment of a permanent nature to be incorporated in the work and delivered to and stored at the job site.  Such monthly payments shall in no way be construed as an act of acceptance for any part of the work, partially or totally completed. Final payment of the remaining amount due the contractor will be made no earlier than thirty-one (31) days from the final acceptance of the work by the Owner, subject to the conditions and in accordance with the provisions of Chapters 26 and 573 of the Code of Iowa.

Sales Tax. Iowa sales tax will not be paid on materials purchased for this project. The Owner will issue sales tax exemption certificates for the project.

The Owner hereby reserves the right to reject any or all bids and to waive informalities and irregularities and to accept the lowest responsive and responsible bid.

Published by order of the School Board for East Buchanan Community School District, Winthrop, Iowa

By: Dan Fox

Title: School Superintendent